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Boost efficiency, cut costs — with desk.ly
With desk.ly, workplace management becomes a financial asset for your company. Discover how our customers tweak costs, boost productivity, and optimise their space utilisation.
1,000+ companies of all sizes and industries trust desk.ly
Optimise the utilisation of office spaces to save costs
Due to hybrid work and shared desks, office spaces are on average 40% less utilized. Valuable space remains unused – creating significant savings potential.
Freed-up areas can be terminated, sublet, or restructured. In our example with 300 employees, a 40% remote work rate results in 120 unused workstations.
At 12 sqm per workstation and € 20 per sqm, this leads to potential savings of € 345,600 per year or € 28,800 per month.
The eco- and cost-friendly solution
Besides rental costs, you can also optimise expenses for cleaning and food.
- With the introduction of shared desks for 300 employees and a 40% reduction in office occupancy, average cleaning costs of around € 1/sqm result in potential savings of € 211,200 per year.
- Energy costs also decrease with reduced space usage.
Based on an average of € 20/sqm per year, this equals approximately € 0.09 per sqm per working day.
With 3,000 sqm of office space, this amounts to savings of € 900 per month or € 10,800 per year. - Additional savings of around 10–20% can be achieved through demand-based catering and reduced food waste – which equals approximately € 13,500 per year for 300 employees.
Book smarter, save time
With desk.ly, you save valuable time coordinating on-site attendance and resources—even before the workday begins. Everything is organised with just a few clicks, allowing you to focus on what truly matters.
- Easily see when colleagues are on-site and plan office days effectively
- Reserve parking spaces in advance instead of driving around aimlessly
- Quickly and easily find the right desk or meeting room based on features
Foster a workplace where people stay
Flexible working models have been shown to boost employee satisfaction and loyalty to the company. Research suggests that employers who offer hybrid work models see reduced turnover rates.
Over a third of employees consider flexibility a key factor in their decision to remain in their roles (McKinsey, 2022). By facilitating hybrid working, companies are investing not only in productivity but also in fostering a sustainable corporate culture.
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“We have over 8,000 employees using desk.ly. The software enables us to achieve a seamless transition into our hybrid working environment!”
“Currently, nearly 300 employees across two locations use desk.ly and are very satisfied – the feedback has been consistently positive!”
“Since we started using desk.ly, we have relinquished nearly half of our office space.”
“What I really appreciate about desk.ly is that, over all these years we've been using it, new features have continually been added.”
“desk.ly is a valuable support for the city administration and highly innovative for the public sector.”
“Thanks to desk.ly, offices with low occupancy can be closed and consolidated, allowing us to save on electricity and heating costs. Desk sharing also means we no longer need an entire floor, which we now let out to external tenants.”
“desk.ly delivers greater flexibility, improved space utilisation and enhanced transparency. With just a few clicks, you can see who is in the office and available on site.”
“The onboarding was perfect. It took just a few days for the system to be up and running.”
How our customers have benefitted from using desk.ly
Rapid growth and seasonal fluctuations meant the office was bursting at the seams – until OMR implemented desk.ly.
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When the previous solution reached its limits, Stadtwerke Langen decided to switch to desk.ly. These advantages convinced the municipal utilities.
This allows PPI, with 800 employees, to maintain a strong focus on collaboration and exchange, even with mobile working.
Reduced from 7,500 to 4,000 square metres: Thanks to booking data in desk.ly, the actual space requirements could be accurately evaluated.
