What is the admin area in workplace management software?

The admin area is the central place where administrators configure floor plans, bookable resources, user accounts and booking rules. In desk.ly you create desks, meeting rooms, zones and parking spaces directly on the map, assign roles and individual permissions, and adapt booking, display and anonymisation settings to your organisation. IIn addition, you’ll find comprehensive analytics dashboards and heatmaps in the admin area.

How do I add desks and meeting rooms in desk.ly?

Administrators upload floor plans in the admin area and create desks, meeting rooms, zones and parking spaces directly on the map in a few clicks. If you would rather not prepare the plans yourself, desk.ly offers a floor plan service. Onboarding videos walk you through floor plans, meeting rooms, the check-in feature and features.

How are users managed in desk.ly?

Administrators add users manually, via lists or through integrations such as Entra ID or Google Workspace. Roles and individual permissions are mapped directly in desk.ly. SCIM and the HRIS connections synchronise absences, rights and roles, and single sign-on runs via Microsoft or Google.

Which booking rules can I set in desk.ly?

In the admin area you define how booking works in your organisation: time-based booking restrictions, permanent bookings, prioritised booking, how far in advance a booking can be made, check-in at the desk and anonymous bookings. Anonymisation can be switched on company wide or left to each employee to decide. Anonymous booking is included in every package.

How long does it take to roll out desk.ly?

That depends on the scope: mobile.de introduced desk.ly within two weeks. A personal Customer Success Manager supports setup and onboarding and advises you on an ongoing basis, and video tutorials cover floor plans, meeting rooms, the check-in feature, features and user invitations. desk.ly is GDPR compliant and ISO 27001 certified.

Admin Area for Workplace Management Software

The admin area

Ready to go in just a few steps

The desk.ly admin area shows how to upload room plans and create workstations, meeting rooms, and other resources directly on the map.

Create resources

Upload room plans and create workstations, meeting rooms and other resources directly on the map with just a few clicks.

The desk.ly admin area shows how to create all users at once via integrations and map rights and roles.

Convenient user administration

With our integrations you can easily create all users at once and map your rights & roles in desk.ly.

The desk.ly admin area shows individual configuration options for booking, display, and anonymization settings.

Configure individually

Adapts perfectly to your organization: booking, display, anonymization and much more can be freely personalized.

Personal support

Fast onboarding & ongoing advice

With desk.ly, you can get started without any headaches. Your personal Customer Success Manager will support you during setup and onboarding and provide you with ongoing advice.

Fast problem solving: You can reach real people who can really help you via our website chat.

Video tutorials

Start strong—with desk.ly

Our onboarding videos help you set up your new booking software. They walk you through the initial steps and introduce you to the admin area. Have a look now!