What is a digital room booking system?

A digital room booking system is software that lets employees reserve meeting rooms and conference rooms online while companies manage occupancy centrally. Availability is visible in real time, double bookings are avoided and actual room usage can be analysed. Rooms are booked via browser, mobile app, calendar or by scanning a QR code at the room itself.

Why is a digital room booking system worth it?

A digital room booking tool gives you a real-time overview of free rooms, prevents double bookings and shows which rooms are actually used. Bookings work on mobile via app and through existing tools such as Outlook, Google Calendar and Microsoft Teams. Based on usage data, companies identify unused capacity and plan their space more accurately.

How do you book a meeting room with desk.ly?

Employees see every room with live availability in the interactive floor plan and filter by equipment, size or location. One click books the room, including time slot and catering request. Spontaneous bookings work via QR code at the room, and digital room signage shows the day's occupancy. Bookings are made on desktop, in the iOS and Android app or straight from the calendar.

Does room booking sync with Outlook and Google Calendar?

Yes. desk.ly syncs room bookings automatically with Microsoft Outlook and Google Calendar, so there is no manual duplication and no double bookings. Bookings can also be made in Microsoft Teams. The iOS and Android app lets you book, change and cancel meeting rooms from anywhere.

Can catering be added to a room booking?

Yes. When booking a meeting room, catering requests can be added directly, for example drinks or food for workshops and client meetings. The responsible team sees all requirements in one place and prepares the room accordingly. Rooms can also be blocked temporarily, for instance during renovations, and individuals or groups can be given prioritised booking rights.

Meeting room booking

Book meeting rooms fast and easy

With desk.ly meeting room booking you find and book the right room in just a few clicks. Add catering, book spontaneously via QR code and sync your reservation automatically with Outlook or Google Calendar – no more double bookings, no more meetings without a room.

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The desk.ly meeting room booking tool shows how teams reserve meeting rooms online with just a few clicks.

Why desk.ly?

For meetings that need the right space

desk.ly's app shows how to book a meeting room spontaneously by scanning a QR code.

Express booking via QR code

Creates QR codes for spontaneous bookings. Simply print out, attach to the room and scan with your smartphone.

desk.ly's online room booking system shows how catering requests can be added directly to a meeting room booking.

Book catering for your meeting

Simply add catering requests to your booking and you'll always be perfectly prepared.

desk.ly's room booking software syncs bookings automatically with Google Calendar and Outlook to prevent double bookings.

Synchronized with the calendar

No more double bookings: Synchronize your booking automatically with your Google or Outlook calendar.

Finding the right room

Which meeting room is free and has the right equipment? In desk.ly you can see availability in real time and filter according to your needs.

Interactive room plan

With desk.ly's interactive room plans, you can navigate through your office realistically, see availability in real time and book the right space with just one click.

Prioritized booking

Does the management meet every Tuesday in the large conference room? With our flexible booking guidelines, you can give people or groups prioritized booking rights and make planning easier for them.

Data-based analysis Obtain data-based analyses of room utilization and identify utilization trends. This allows you to uncover unused capacity and make informed decisions for future space planning.

Booking suggestions

COMING SOON: Receive room booking recommendations based on your planned meetings and avoid inefficient room bookings.

Temporarily lock rooms

Is a room unavailable for a while due to renovations or to save energy? Then you can temporarily block it according to your individual schedule.

Room booking FAQ

Why should we use a digital room booking system?

A digital room booking tool significantly simplifies the management of meeting rooms and workspaces. It provides a clear overview of available rooms in real-time, prevents double bookings, and optimises room usage. Additionally, bookings can be made flexibly and on-the-go via an app, and thanks to seamless integration with existing tools like calendars or Microsoft Teams, the booking process is made more efficient. This saves you time and allows you to fully focus on your work.

What are the advantages of desk.ly compared with other room booking systems?

desk.ly offers several unique advantages compared to other room booking systems.

Firstly, desk.ly is characterised by its particularly intuitive operation, which can be used without any technical knowledge.
Secondly, the software can be seamlessly integrated into existing tools like Microsoft Teams or common calendars, making the booking process even simpler and more efficient for users.
Additionally, desk.ly is versatile in its application – whether for room booking, desk sharing, or parking reservations.
Another benefit is the data-driven analysis, which allows you to optimise room usage and make informed decisions for the future.
Finally, desk.ly provides comprehensive support and high flexibility for hybrid working models, making it perfectly adaptable to the individual requirements of your company.

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Book meeting rooms fast and easy

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