What is digital visitor management?

Digital visitor management helps organisations prepare for and follow up on visits to their locations. Guests are registered in advance, a parking space, workstation or meeting room is booked for them, and they automatically receive the key information about their visit. Reception keeps a central overview of every visit in one place.

What can I book for guests with desk.ly?

You can book parking spaces, workstations and meeting rooms for guests and order catering for your meetings. Bookings are created where you plan your own office days, so there is no need to change tools and no double bookings. The system recognises returning visitors and fills in their data automatically.

How are guests informed about their visit?

Guests automatically receive an e-mail with all the important key data about their visit to your location. You can also add a comment to a guest booking to share key visit details with your colleagues. Employees can see in desk.ly on which days there will be guests on site.

What does the reception team see in visitor management?

Your reception team has a central overview of all visits. Alongside each guest, they also see the relevant contact person within your company in case any questions arise. This way, they are prepared for routine tasks such as issuing visitor badges as well as for on-site emergencies, and every visit can be planned calmly.

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Visitor management

Q: How does desk.ly protect sensitive areas and guest data?

Booking rights determine in which areas guest bookings are allowed and where only certain departments may book. Guests and inviting parties can be displayed anonymously if desired. Check-in is optional and shows whether a booked space is actually being used, which keeps your occupancy statistics accurate.

desk.ly visitor management lets you prepare perfectly for your guests: book a desk, parking space or meeting room for them in just a few clicks. Guests automatically receive all the key details about their visit, while your reception keeps a central overview of everyone on site.

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desk.ly's visitor management shows how employees can book a parking space, workstation, or meeting room for guests in just a few clicks

Stress-free visitor management

Arrive relaxed, work together efficiently

Whether it's a job interview, customer visit or external collaboration, with desk.ly you can start your meeting with peace of mind. You can conveniently book seats for your guests in advance and order catering for your meetings.

Your guests automatically receive all the key information about their visit and feel well taken care of from the very beginning.

desk.ly automatically sends guests all the key information about their visit ahead of time.

The guest booking

Seamlessly integrated into your workplace management

desk.ly shows how to book desks and meeting rooms for guests directly alongside your own office bookings.

Book for guests

Conveniently book for guests where you plan your own office days - without the hassle of changing tools.

desk.ly automatically sends guests an email with all the key details of their upcoming visit.

Directly notified

Guests receive an automatic e-mail with all the important key data about their visit to your location.

desk.ly's guest overview shows reception and employees which visitors are on site on any given day.

Full overview

Reception has an overview of all visitors and employees can see on which days there will be guests on site.

Check-in optional

Is the booked space being used? Check-in creates transparency and keeps your occupancy statistics accurate.

Auto fill

The system recognizes returning visitors and fills in their data automatically to save you time for their next visit.

All bookings in one place

Comfortably create guest bookings where you plan your own office days. Just one tool for all – no double bookings.

Booking comments Share key visit details with your colleagues by adding a comment to the guest booking.

Can be anonymized The guests and inviting parties can be displayed anonymously if desired.

Booking rights

Where security plays a special role: Determines in which areas guest bookings are allowed and where only certain departments may book.

Visitor management

1,000+ companies trust desk.ly

Arrive relaxed, work together efficiently

Keep track of every visit

Seamlessly integrated into your workplace management

These features will revolutionize your visitor management

Visitor management

1,000+ companies trust desk.ly

Arrive relaxed, work together efficiently

Keep track of every visit

Seamlessly integrated into your workplace management

These features will revolutionize your visitor management

How our customers have benefitted from using desk.ly