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The lightweight desk sharing solution

When working environments change, smart solutions are needed. PPI AG masters the transition to hybrid working with desk.ly - and creates a new balance of flexibility, efficiency and space savings. And in a very intuitive way.

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400+ Employees
MEDIA & EVENTS  
LOCATION ORANGE
HAMBURG  

Optimizing the Flex Office - but how?

OMR has more than 400 employees in various divisions - one of which is OMR Podstars. The team has almost doubled in size in just a few years. OMR has grown so dynamically that space in the Hamburg offices has become scarce. However, giving up the location on the Schanze was not an option because the proximity to the trade fair and the surroundings are simply perfect for the company.

At the same time, everyone in the OMR team enjoys the benefit of being able to work from home from time to time. In surveys, OMR discovered that not everyone needs a fixed location. That's why the existing office spaces are shared flexibly - flex desks .

"We have more employees than office space. Accordingly, we had to think about how we could manage this. desk.ly has the positive effect on OMR that we can easily integrate the hybrid way of working."

Sophie Labuda OMR
Sophie LabudaSenior People Manager OMR
OMR Office

Shared desks smartly organized

To prevent flex desking from leading to chaos, a tool was needed to manage the workstations. The OMR team has been using desk.ly since April 2021. The desk sharing software allows employees to see which desks are free, who else is in the office and reserve their desk in advance. The ease of use and clarity were immediately convincing.

"I use 10-15 software solutions at work and they have to be intuitive."

Moritz Schubert OMR
Moritz SchubertDirector Sales & Partnerships OMR

The desk booking tool must fulfill a number of criteria, because ...

  • The offices are spread over two buildings and five floors, with very different floor plans.
  • OMR continues to grow rapidly and needs a desk booking tool that can be scaled and adapted.
  • Around the OMR Festival, the team grows rapidly each season. The bookable spaces need to be flexibly blocked or released.
  • To promote a group feeling throughout the company, HR and IT should have equal admin rights, not each department individually.
  • There are different types of workstations that employees can filter by. These include a separate dog office out of consideration for allergy sufferers and, by popular request, quiet workstations for concentrated work.
OMR building

"From a people perspective, the link with Google Workspace, which we work with, is particularly useful for us."

Sophie Labuda OMR
Sophie LabudaSenior People Manager OMR
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Why desk.ly?

The intuitive booking and the many personalization options for bookings and user rights were particularly convincing features of desk.ly. As a result, desk.ly integrates seamlessly into the OMR Tech Stack.

Employees also like the search function, which allows them to see where their favorite colleagues are sitting. The company, on the other hand, benefits from having a better overview of the workload and home office quota.

800 Employees
IT & CONSULTING  
LOCATION ORANGE
HAMBURG  
The challenge

Creating space for encounters

PPI AG has been developing software solutions and consulting services for banks and insurance companies for over 40 years. Today, around 800 employees work at seven locations in Germany. The working model at PPI has also changed significantly in recent years. More and more employees are working hybrid, between home office and office. However, despite digital tools such as video conferencing, it quickly became clear that on-site presence remains essential for intensive phases and spontaneous coordination. Achieving "crunch time" without latency in communication is a major challenge in a purely virtual environment.

"What I really like about desk.ly is that new functions have been added over the years that we've been using it."

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Detlef RomanowskiHead of IT
Screenshot 2025-04-24 at 10.20.31
Hybrid working simply implemented

Intuitive and easy to use

To make it easier to coordinate attendance, PPI has introduced desk.ly. The software allows employees to book their workspace flexibly - intuitively and without any detours. Even with several floors and a large number of users, the application remains clear and easy to understand.

The visual display of occupancy and attendance creates transparency. Teams can see at a glance who is on site and which spaces are available. The weekly occupancy rate can also be tracked, which makes planning even easier.

"As we have three floors, it's obviously not so easy to find my colleagues. Then I look at the plan. You can see directly which space is free, which is occupied and by whom."

Screenshot 2025-04-24 at 09.54.40
Sabine NeugebauerCentral support
Simply work better

Why desk.ly?

It was important for PPI AG to find a solution that was very lightweight and intuitive. desk.ly convinced with its ease of use and the ability to easily manage workstations even in large and multi-storey office structures.

The software reduces the effort involved in coordinating attendance and supports the sensible use of space. For PPI AG, this means less coordination, more clarity and better work.

Screenshot 2025-04-24 at 09.53.11
Platz 4 1st floor Team room desk.ly (6)

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PPI AG

PPI AG is a consulting and software company headquartered in Hamburg that specializes in the financial sector. For over 30 years, PPI has been supporting banks and insurance companies in the digitalization of their business processes - from strategy and implementation to technical integration. With over 800 employees at locations in Germany, Switzerland and France, the company combines in-depth industry know-how with technological expertise. As an independent, owner-managed company, PPI stands for continuity, innovative strength and sustainable customer relationships. Its business areas range from payment transactions and compliance to data analytics and agile software development.

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OMR

Podstars by OMR, Germany's leading podcast network, has been offering services in all areas relating to podcasts such as conception, production and marketing since 2015. With three studios, Podstars markets over 100 podcasts and produces another 70 shows itself. As part of Online Marketing Rockstars (OMR), Podstars belongs to Ramp 106 GmbH, a media and event company with around 400 employees in Hamburg. OMR is one of the largest knowledge and inspiration platforms for the digital and marketing scene in Europe and is known for the OMR Festival, which has been taking place since 2011. OMR also publishes studies, seminars and offers other formats such as a job exchange.

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