#1 Workplace Management Software | desk.ly

Workplace Management Plattform

Manage and analyze resources

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Management & Booking Rules

Manage users and permissions centrally, either manually or automatically via your integration. Define rules for priority booking, how far in advance bookings can be made, desk check-ins and anonymous bookings.

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Configure your office individually

Upload your floor plans and define your bookable desks, zones and parking spaces. With desk.ly, you can configure your office space exactly as you need it.

Tip: Make use of our floor plan service!

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Quick Onboarding

Save time with our integrations and automate user management and permission groups. Your personal Customer Success Manager will support you with setup, onboarding and ongoing consultations.

Workplace Management Software

Map your complete office environment

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Workstations

See who is in the office and when, and book the perfect desk with just a few clicks.

Book a desk

Meeting rooms

Booking meeting rooms with catering and sync them with Outlook or Google Calendar.

Book a meeting room

Parking spaces

Book parking spaces and enjoy a more relaxed arrival thanks to reservations and license plate recognition.

Book a parking space

Transparent license model

Pay only what you really use - no hidden costs

Billing per user

Licenses are billed per user and per month, with the option to add licenes flexibly.

Light Licenses For users who only book occasionally, we offer discounted light licenses. Ask our sales team for more information.

No resource restrictions

Create an unlimited number of rooms, desks, and parking spaces - with no limits or additional costs, regardless of your office size.

No Onboarding Costs Our Customer Success Team actively supports you onboarding - completely free of charge. If desired, an indiviudal setup service can be booked (for an additional fee).

No service or platform fees We support you at any time, with no additional costs.

Free Version Test desk.ly with 15 Users completely free of charge and without obligation for as long as you like.

Why desk.ly?

desk.ly is Workplace Management Leader

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Problems solved by desk.ly

Easily organize hybrid collaboration with full transparency.

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Top reviews

Repeatedly recognised as leading tool based on 300+ glowing reviews on G2, Capterra and OMR.

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Return on Invest: desk.ly pays off

Reduce rental and ancillary costs, save time, and optimise your office utilisation.

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Valuable insights into Workplace Management Systems

What is a Workplace Management Software?

A Workplace Management Software is essentially a smart solution that helps you organize your office.

It allows employees to easily book desks, meeting rooms, or parking spaces, while companies keep track of how the spaces are being used.

It ensures that everything is optimally utilized and no one ends up in chaos - whether you're in the office or on the go. In short: it makes office life easier, more flexible, and more efficient.

Integrated-Workplace-Management-System-Definition (IWMS): What is IWMS?

An Integrated Workplace Management System (IWMS) is an all-in-one-Software that helps companies manage their offices and real estate efficiently.

With an IWMS, you can organize everything in one place: from managing workstations and rooms to facility management processes, all the way to planning an analyzing office occupancy.

The system ensures that companies optimize their space utilization, save costs, and increase productivity at the same time. It provides a central platform to keep track of the work environment - which is especially useful for flexible and modern work models.

How does Workplace Management Software work?

How Workplace Management Software works is simple. It centralizes all the key processes for managing workstations and offices in one place. Here's how it goes:

Ressources at a glance: You can easily book desks, meeting rooms, or parking spots through the software and see instant availability.
Perfectly organized: Companies maintain an overview of space utilization, ensuring optimal seat allocation.
Leverage data: Die The software collects occupancy data so companies can understand how offices are actually being used – which ultimately saves costs.
Seamless Integration: It often works with calenders like Outook or Google, so bookings and meetings are synced directly.
Flexibility for employees: Whether in the office or on the go – everyone can flexibly plan and book their workspace.

What are the advantages and disadvantages of Workplace Management Systems?

Advantages

1. Efficient Space Utilization: Companies optimize their office areas, reduce vacancies, and increase occupancy rates.

2. Flexibility for Employees: Staff can flexibly book workstations and meeting rooms – no matter where they are.

3. Cost Reduction: By utilizing space more effectively, companies achieve noticeable savings in real estate costs.

Disadvantages

1. Implementation Costs: Introducing such a system can be expensive and time-consuming, especially for larger organizations.

2. Training Effort: Employees need time to get used to the new system, requiring training and adjustment before it can be used smoothly.

3. Potenzial User Acceptance: Not all employees are immediately convinced by the solution, particularly if they are not used to digital tools for workspace management.

What is Workplace Management?

Workplace Management is a concept where resources such as workstations, parking spaces, and other company assets are mapped within a software solution. This software is used to book these various sources. Additionally, it allows for the analysis of the work environment in terms of occupancy and utilization.

How to organize Workplace Management?

To implement workplace management, you need a workplace management software like desk.ly to map your office space. Within the tool, all resources, such as workstations, meeting rooms, or parking spaces, can be organized.

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