Workplace management in the bank

Optimizing the Flex Office - but how?

OMR has more than 400 employees in various divisions - one of which is OMR Podstars. The team has almost doubled in size in just a few years. OMR has grown so dynamically that space in the Hamburg offices has become scarce. However, giving up the location on the Schanze was not an option because the proximity to the trade fair and the surroundings are simply perfect for the company.

At the same time, everyone in the OMR team enjoys the benefit of being able to work from home from time to time. In surveys, OMR discovered that not everyone needs a fixed location. That's why the existing office spaces are shared flexibly - flex desks .

"We have more employees than office space. Accordingly, we had to think about how we could manage this. desk.ly has the positive effect on OMR that we can easily integrate the hybrid way of working."

Sophie LabudaSenior People Manager OMR

"I use 10-15 software solutions at work and they have to be intuitive."

Moritz SchubertDirector Sales & Partnerships OMR

The desk booking tool must fulfill a number of criteria, because ...

The offices are spread over two buildings and five floors, with very different floor plans.
OMR continues to grow rapidly and needs a desk booking tool that can be scaled and adapted.
Around the OMR Festival, the team grows rapidly each season. The bookable spaces need to be flexibly blocked or released.
To promote a group feeling throughout the company, HR and IT should have equal admin rights, not each department individually.
There are different types of workstations that employees can filter by. These include a separate dog office out of consideration for allergy sufferers and, by popular request, quiet workstations for concentrated work.

"From a people perspective, the link with Google Workspace, which we work with, is particularly useful for us."

Sophie LabudaSenior People Manager OMR

Why desk.ly?

The intuitive booking and the many personalization options for bookings and user rights were particularly convincing features of desk.ly. As a result, desk.ly integrates seamlessly into the OMR Tech Stack.

Employees also like the search function, which allows them to see where their favorite colleagues are sitting. The company, on the other hand, benefits from having a better overview of the workload and home office quota.

The challenge

Efficient office space design

In recent years, Volksbank Sauerland eG has switched from a traditional to a hybrid working model. They initially organized the use of rooms and spaces via Outlook. However, this quickly reached its limits, was too complicated and difficult to evaluate.

To coordinate attendance and office use more efficiently, they looked for a software solution. To make sure that the application really met all their needs, they carried out test phases at different locations. desk.ly was convincing in the test - among other things due to the close support and training during setup, which enabled employees to get started quickly and easily.

"Through Desk Sharing, we naturally hoped to create more flexibility for employees, but also to save costs and become more efficient."

Yannik IrmlerIT administrator

The solution

Focus on usability

Volksbank Sauerland eG introduced desk.ly to make workstations, meeting rooms and parking spaces bookable and to be able to evaluate space utilization. The application met all their criteria:

User-friendly - intuitive operation without complicated training
Easy to administer - seamless integration into Microsoft365, Outlook and existing IT structures
Data-based evaluations for optimizing space and capacity utilization

"The greatest added value for desk.ly for us is of course the usability for employees, who can easily log in to resources both via their laptop and via the app on their private cell phone."

Dominik SiebertIT administrator

Convincing added value

Evaluation of capacity utilization

Thanks to the introduction of desk.ly, it is now possible to record exactly how high the utilization of the hybrid workstations and meeting rooms is and how the existing capacities are optimally used.

The success is reflected in the fact that the bank now has sound data to make strategic decisions on reducing or adapting workstations. It now benefits from a measurable increase in efficiency and a high degree of employee flexibility, with IT administration greatly simplified by automatic HR synchronization and seamless Outlook integration.

Simple administration

HR Sync automates processes

IT also benefits from the software's time-saving administration. For example, they use the synchronization with their HR software to automate the onboarding of new employees. They are transferred directly to desk.ly and can immediately log in to their desk.ly account and book via single sign-on. This saves time in user administration and enables new employees to get started quickly.

Volksbank Sauerland eG

Volksbank Sauerland eG is a cooperative bank based in Schmallenberg that is guided by the values of fairness, transparency and honesty. The bank attaches particular importance to proximity to its customers and members as well as responsibility for the region. It is guided by the three cooperative principles of self-help, self-administration and self-responsibility.

OMR

Podstars by OMR, Germany's leading podcast network, has been offering services in all areas relating to podcasts such as conception, production and marketing since 2015. With three studios, Podstars markets over 100 podcasts and produces another 70 shows itself. As part of Online Marketing Rockstars (OMR), Podstars belongs to Ramp 106 GmbH, a media and event company with around 400 employees in Hamburg. OMR is one of the largest knowledge and inspiration platforms for the digital and marketing scene in Europe and is known for the OMR Festival, which has been taking place since 2011. OMR also publishes studies, seminars and offers other formats such as a job exchange.