Desk Sharing - why?

During the Corona pandemic, various modern forms of work have established themselves and generated a strong connection between home office and office work that can no longer be imagined without. The concept of desk sharing gained popularity quickly.
But even though switching to modern forms of work can be tricky at first, there are many advantages. For example, it is advisable to equip the workplaces in the same way, introduce clean desk policies and involve all employees. Discover all the advantages and tips in this article!

List of content: 

1. Efficient use of resources and cost savings
2. More flexibility and creativity
3. Empathy and exchange of information
4. Employee satisfaction and employer branding
5. Flat hierarchies
6. Convinced?
7. Our tips for you!
   
   

Efficient use of resources and cost savings

One of the biggest advantages of desk sharing is the efficient use of resources, which also saves money in the long run. 
In addition to the joint use of work materials and technical equipment, the sharing of workplaces is particularly crucial, as the shared desks are less likely to be empty. In the case of an illness, for example, our flexible tool makes it possible to quickly switch to home office and free up the desk for another employee. In this way, office space, desks, chairs etc. can be adapted to actual needs and saved.

More flexibility and creativity 

Hardly any term is more frequently used in connection with desk sharing than "flexibility". Flexibly booking a workplace as and when you need it - this makes working much more relaxed and better adapted to individual needs. The daily exchange with colleagues with whom one otherwise has less contact also improves communication within the company and leads to a lively, creative exchange of ideas and flow of information. The Flex Office in particular is a modern office concept in the area of New Work with many advantages.

Empathy and exchange of information  

Due to the rotating seating neighbours, it is necessary to adjust to the new work situation as well as the new seating neighbours on a daily basis. This requires empathy, which is trained by this situation. Thus, all employees learn to deal with different characters as well as their ways of working and can discard prejudiced behaviour. In this way, interdepartmental communication is also promoted, which in turn ensures more networking and better understanding among each other. Thanks to the newly gained diversity, creative approaches to solutions can be worked out with multiple points of view, thus creating new perspectives and ideas.

Employee satisfaction and employer branding

High flexibility can also increase employee satisfaction. Especially since the Corona pandemic, a large proportion of employees would like to have hybrid work and be able to work both from home and from the office. Thanks to flexible forms of work, these needs can be taken into account and thus a good work-life balance can be promoted. 
In addition to satisfaction, this also improves the image, which is particularly advantageous for human resource management and in the recruiting area.

Flat hierarchies

If the principle of "equal rights for all" is taken into account in desk sharing, this can lead to a reduction in rigid hierarchies. Because everyone, no matter if trainee or manager, participates in this concept.  

Convinced?

Then try our desk sharing tool desk.ly for one month free of charge! Thanks to the intuitive interface, you can manage and book workplaces with just a few clicks. You can conveniently book online and from anywhere, so you can search for and book the right workplace every day. Say goodbye to the search for workplaces and experience flexibility, efficiency and transparency!

Our tips for you!

In order for the introduction of desk sharing to run smoothly, it is important to establish rules and involve all employees right from the start. We have put together 5 tips for you on how to achieve a conflict-free flex office:

1. Provide all employees with the same equipment. This includes, for example, a laptop, a mouse and keyboard and, if necessary, a mouse pad.
2. Ensure identically designed workplaces and provide a docking station, a monitor, a desk lamp and, if necessary, a laptop stand in addition to the desk and chair.
3. By providing height-adjustable desks and chairs, you ensure that all employees can use the workplace without developing health problems.
4. A clean desk policy ensures that each workplace is kept clean and left as it was found. This means that used coffee cups belong in the dishwasher and no notes are left on the desk.
5. In order for employees to be able to leave private items in the office, storage facilities for private items should be provided, e.g. in the form of mobile containers, lockers or boxes.
   
   

We wish you every success in setting up desk sharing!
If you have any questions, please contact our experts directly via the below button or start your free trial month!