What are zones and how can I use them?

Zones are another booking type that makes booking shared workspaces even easier.

What are zones and how do they differ from individual desks?

Unlike individual desks, which can only be booked by one person at a time, zones are flexible work areas that companies can use for things like team spaces or quiet zones.

Zones have a defined capacity and can be booked by several people at once. For example, if your admin sets Zone 1 to have eight spaces, up to eight people can book it at the same time.

Within the zone, you’re free to choose any available desk. That’s why zones should always offer enough flexible and ideally similar workstations on-site.

How can I book a spot in a zone?

• New booking process (starting from June 2025)

• Old booking process (before June 2025)

New booking process (starting from June 2025)

Under "Book", you'll find the booking view with all available resources – including places in zones, individual desks, and meeting rooms.

1. Select the desired floor plan – by default, you'll see the one set as your primary area in your settings.
2. Choose your preferred date in the calendar – you can also book multiple days at once.
3. Green markers indicate in which zone there are spaces available. Click on your chosen zone, adjust the time if necessary, and confirm by clicking “Book” – done!

Narrow down your selection with filters

Use the filter options on the right-hand sidebar to define what your zone should offer. Matching resources will be displayed on the map.

1. Filters

   
   

   

   Use the filter option on the right-hand sidebar to define what criteria or equipment your spot should meet.

   
   Matching resources will be displayed on the map.

   
   
   

2. Prefer a list view instead of the map?

   
   

   Switch to the list view to see all resources that match your filter – sorted by availability or alphabetically.

   
   Your own bookings and favourites appear at the top for quick access.

   
   You can switch back to the map view at any time and book from there
   
   

3. See your colleagues’ bookings

   

   Click “Colleagues” in the right-hand sidebar to see who else has booked a space on the selected days. You can also search for specific people.

   Click on a space name to jump straight to its location on the map. You’ll see if there’s a free desk nearby – and can book it instantly.

   P.S. Jump-to-map works even if your colleague has booked on a different floor or at a different location than the one you’ve selected.
   
   

Old booking process (before June 2025)

If your administrator has activated the booking type "zones" and has made zones available on the seating plans, you can easily reserve a seat in a zone using the "Book" function.

First click on "Zones" on the start page...

...or in the main menu:

Then you can find and book a suitable zone via the filters as you are used to from booking seats:

Which workplace you can use within the zone depends on the circumstances and the setup in your company. If in doubt, ask your administrator.