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Express Booking & Status Message

Use the welcome screen to view, make and change bookings and your status for the coming days

Your welcome screen gives you more than a quick overview of the next 5 working days. It also offers express functions that save you time every day:

  • Reserve your desk in just 2 clicks with the booking suggestion
  • Adjust your status, even for several days at once
  • Delete bookings the same way, e.g. when you’re away

Discover all features of your welcome screen in this tutorial

Dive deeper:

What is an express booking and how do I make one?

For days you haven’t booked yet, the home page shows you a smart booking suggestion. You can book it in just 2 clicks. That’s the express booking.

desk.ly welcome screen showing a smart booking suggestion for an unbooked day that reserves a desk in two clicks via "Book now!".

If you don’t like the suggestion, just close the window and go to “Book” in the navigation to make an individual booking.

How is the booking suggestion selected?

If available, the suggestion shows you a desk in your preferred primary area (tip: make sure to set one). The selection is based on your favorite desks, desks you book often, and your colleagues’ bookings.

What is the status in desk.ly and how does it work?

The status gives you a quick overview of where you plan to work on each day. It’s based on:

  • Your personal settings: specify where you work on which days.
  • Your existing bookings: as soon as you book, your status automatically changes to “Office”.
  • Absences stored in your HR system (e.g. vacation, sick leave), if your company uses the corresponding sync.

Set your default status

Use the "Settings" link in the status editing window or click on your profile picture and go to your personal “Settings”. Under “Weekly plan”, you can set which weekdays you work and where you usually work from. These settings are shown as your status on the home page by default, unless you’ve booked something or changed it manually.

Weekly plan in the desk.ly personal settings, where users set their default status, such as office or mobile work, for each weekday.

How can I adjust my status and delete bookings?

You can adjust your status on the home page for single days or a specific period. You can also use this to delete bookings, e.g. when you go on vacation.

Here’s how: Click the pencil icon, adjust the date range and status, and save your selection.

  • When you book a desk, your status automatically changes to “Office”.
  • If you’ve booked a desk and then change your status to “Absent” or “Mobile work”, your booking is deleted automatically. You’ll see a warning first.
  • To delete bookings for a longer period, extend the date range in the status window.

The tutorial above shows you all of this step by step.

Do you have any further questions?

Our support team is available to assist you via email at support@desk.ly, as well as by our live chat and/or phone at +49 541 9625 9040, from Monday to Friday from 9am to 4pm. You can also contact our support team through the Help Center by clicking on the "Contact Support" button located at the top right corner. We are always glad to help!